Everything the system runs for your project, section by section

Take a structured brief covering the client's objectives, intended exit or hold strategy and reporting expectations, and document the ownership, financier and decision-maker structure behind the project.

Axis does it 4

1. Confirm client objectives, vision, exit/hold strategy and reporting standard
2. Confirm client entity, landowner entity, financier, investor and decision-maker structure
3. Confirm address, title details, zoning, overlays and planning permit reference
4. Confirm whether planning permit plans are endorsed or still require endorsement

Secure written authority to act with consultants, council, other authorities, the builder and the building surveyor, and agree and document the confirmed scope, authority limits and fee basis of the appointment so every instruction issued on the client's behalf traces back to a recorded mandate.

Axis does it 4

1. Confirm PM appointment terms, scope boundaries, authority limits and fee structure
2. Obtain authority to act with consultants, council, authorities, builder and building surveyor
3. Establish governance chart, approval matrix and escalation protocol
4. Review confidentiality, probity and conflict-of-interest obligations

Produce the plan the project will be run to: a preliminary project execution plan, a consultant responsibility matrix, a register of every client decision the project will require, and an authority approvals tracker, together with a mobilisation programme for the first 30, 60 and 90 days.

Axis does it 5

1. Prepare PM mobilisation programme for first 30/60/90 days
2. Prepare preliminary project execution plan
3. Prepare consultant responsibility matrix
4. Prepare decision register for all client approvals required
5. Prepare authority approvals tracker

Issue a document request schedule and collect the complete project record: planning permit and endorsed plans, consultant reports across all disciplines, title and subdivision documents, surveys, geotechnical and environmental reports, services and utility information, leases and occupation arrangements, existing consultant appointments and fee proposals, and the current budget, feasibility, valuation and funding assumptions.

Axis does it 12

1. Prepare onboarding checklist and document request schedule
2. Collect planning permit, endorsed plans and all approval consultant reports
3. Collect architectural, structural, civil, services, landscape, traffic, acoustic, ESD and waste reports
4. Collect title search, plan of subdivision, easements, covenants and s173 agreements
5. Collect feature survey, re-establishment survey and level data
6. Collect geotechnical report, bore logs, groundwater data and soil classification
7. Collect environmental reports, contamination assessments, spoil classifications and EPA correspondence
8. Collect existing services plans, DBYD information and utility asset plans
9. Collect existing lease, tenancy, access, licence and occupation information
10. Collect existing consultant appointments and fee proposals
11. Collect existing budget, feasibility, valuation, funding and cashflow assumptions
12. Prepare document control register and missing-information tracker

Assess the collected due diligence record and produce the project risk register that delivery decisions are tested against, together with the schedule of long-lead investigations that must start early to protect the tender programme.

Axis does it 5

1. Prepare project risk register from due diligence findings
2. Confirm NCC building classification for each use area
3. Confirm mixed-use separations, fire engineering or performance solutions required
4. Review project insurance requirements (contract works, PL, PI)
5. Identify long-lead investigations required before tender

Maintain the project feasibility model as the single commercial reference for the development, re-run monthly from actual costs and current forecasts as delivery progresses.

Axis does it 2

1. Reconcile QS estimate against feasibility
2. Review GST, land tax, rates, insurance and holding cost assumptions with client advisers

Produce the whole-of-project development budget, taking the quantity surveyor's construction cost as its base and building onto it the consultant fee budget, authority fees and contributions, and the contingency strategy that sits behind the number.

Axis does it 5

1. Prepare baseline development budget
2. Prepare project contingency strategy
3. Prepare consultant fee budget
4. Prepare authority fee and contribution allowance
5. Prepare risk-adjusted budget with probability-weighted allowances

Prepare the master development programme covering design, approvals, procurement, construction, commissioning and realisation, including the funding drawdown timing the feasibility rests on, and maintain it as the single time reference for the project.

Axis does it 2

1. Prepare the master development programme (design, approvals, procurement, construction, commissioning, realisation milestones and funding drawdown timing)
2. Maintain and reissue the master development programme at each stage gate and on any approved variation or extension of time with time impact

Give the client board a project it can direct: objectives, performance standards and decision rights settled at engagement.

Axis does it 3

1. Set the project objectives, performance standards and decision rights with the client board at engagement
2. Prepare the board pack each period from the live record (cost, programme, risk, decisions due, statutory position)
3. Attend and minute the steering committee; carry its decisions and actions back into the registers

Read the planning permit end to end and build a condition compliance matrix that classifies every condition by its trigger point — before endorsement of plans, before building permit, before commencement of works and before occupation — together with permit expiry dates and any applications needed to extend the permit before it lapses.

Axis does it 6

1. Prepare planning permit condition compliance matrix
2. Identify conditions precedent to endorsement of plans
3. Identify conditions precedent to building permit
4. Identify conditions precedent to commencement of works
5. Identify conditions precedent to occupation
6. Review permit expiry dates and extension-of-time requirements

Prepare a condition responsibility matrix that allocates each permit condition to the consultant or party who must discharge it, and issue a monthly planning compliance status report showing what has been discharged, what falls due next and what is at risk.

Axis does it 2

1. Prepare planning condition responsibility matrix by consultant
2. Issue monthly planning compliance status report

Assess the developing design against the permit's technical and operational conditions — approved use, hours, patron numbers, parking, bicycle and loading provisions.

Axis does it 6

1. Identify ongoing operational conditions affecting leasing or asset management
2. Review approved use, hours, patrons, parking, bicycle and loading conditions
3. Review acoustic conditions and plant noise limits
4. Review ESD, stormwater, WSUD and sustainability conditions
5. Review landscaping and public realm obligations
6. Review public art, signage, lighting and facade conditions

Determine what the permit conditions require of the builder before and during construction — waste management, traffic management and loading arrangements, the construction management plan council requires, and dilapidation, protection works and neighbour notification obligations — and test them against the contractor's assumptions.

Axis does it 4

1. Review waste management requirements and contractor assumptions
2. Review traffic management and loading bay requirements
3. Review construction management plan conditions required by council
4. Review dilapidation, protection works and neighbour notification obligations

Assess every proposed design or commercial change against the planning permit and determine whether it can proceed under the existing approval or requires an amendment, before the change is committed.

Axis does it 1

1. Confirm whether permit amendments are required from design/commercial changes

Where a proposed change carries material amendment risk, engage and manage specialist town planning advice on the amendment pathway — whether a secondary consent, an amended permit or a fresh application is the right route — before the change is committed.

Axis coordinates 1

1. Coordinate town planner advice on permit amendment risk

Manage the building permit application with the building surveyor through to the permit's issue, including acceptance of the fire engineering report, and manage the statutory steps that must precede work near neighbouring property: protection works notices and dilapidation surveys of adjoining buildings and public assets.

Axis coordinates 5 · Axis at the builder interface 3

1. Coordinate building permit application with building surveyor
2. Coordinate fire engineering report acceptance by building surveyor
3. Coordinate protection works notices
4. Coordinate dilapidation surveys of adjoining properties and public assets
5. Coordinate construction management plan submission to council
6. Coordinate traffic management plan approvals
7. Coordinate hoarding, gantry, road occupation and asset protection permits
8. Coordinate service authority applications, abolishments and upgrades

Axis runs the project's external relationships during delivery: we maintain the stakeholder and approvals registers, handle council and building surveyor communications, coordinate water, power, gas and telecommunications connections, and manage adjoining owner contact and public notices.

Axis does it 7

1. Maintain stakeholder register
2. Maintain authority approvals register
3. Coordinate council communications
4. Coordinate building surveyor communications
5. Coordinate water, power, gas, NBN and telecom authority interfaces
6. Coordinate adjoining owner communications
7. Coordinate public notices and community updates

Marshal the compliance certificates the building surveyor requires — structural, civil and geotechnical completion, facade and waterproofing, accessibility, and essential safety measures — and work through the occupancy permit requirements with the building surveyor so nothing on the project's side holds up the permit when the building is ready to occupy..

Axis coordinates 5

1. Coordinate essential safety measures documentation
2. Coordinate accessibility certification
3. Coordinate facade, waterproofing and roof completion certificates
4. Coordinate structural, civil and geotechnical completion certificates
5. Coordinate occupancy permit requirements with building surveyor

Axis coordinates the evidence trail showing that what is built matches what was approved.

Axis coordinates 3

1. Maintain product compliance and DtS evidence register (cladding, sarking, insulation)
2. Confirm no combustible cladding products; hold certification trail
3. Verify substituted products on site against approved documentation

Axis manages the systems that keep the client's environmental obligations evidenced through construction.

Axis coordinates 3

1. Prepare general environmental duty compliance plan for construction phase
2. Monitor spoil classification and waste tracking duty compliance
3. Operate environmental incident notification protocol

Procure and appoint the consultant team on the client's behalf: each discipline's scope of services, deliverables and fee basis defined.

Axis does it 4

1. Define each consultant's scope of services, deliverables and fee basis, and issue requests for fee proposals (candidates sourced from the Axis resource registry)
2. Evaluate consultant fee proposals on scope, resourcing and fee, and recommend the appointments
3. Prepare and execute consultant agreements, including the novation position for a design-and-construct route
4. Review consultant deliverables against scope and assess consultant fee claims and variations

Chair the design kick-off with the full consultant team and lock the design brief: floor-area targets, the leasing strategy the commercial workstream has set, and the operational requirements the building must meet.

Axis does it 2 · Axis coordinates 2

1. Chair design kick-off workshop with all consultants
2. Confirm design brief, GFA/NLA targets, leasing strategy and operational requirements
3. Prepare design deliverables schedule by discipline
4. Prepare design review protocol and drawing naming rules

Manage the architect and the structural and civil engineers through design development, from the approved permit drawings to documentation a contractor can price, including the facade, roof plant, basement and landscape packages.

Axis coordinates 7

1. Coordinate architectural design development from permit to tender documentation
2. Coordinate structural concept review and grid optimisation
3. Coordinate civil design, stormwater, levels, crossings and council interfaces
4. Coordinate facade design, glazing, waterproofing and maintenance access
5. Coordinate roof plant, rooftop access, screening and acoustic treatment
6. Coordinate basement design, stackers, storage and services zones
7. Coordinate landscape and public realm design

Coordinate the hydraulic, mechanical, electrical, fire protection, lift and communications designs so plant space, riser allocations, authority supply and tenant capacity are resolved on paper before tender.

Axis coordinates 6

1. Coordinate hydraulic services (sewer, water, gas, trade waste, fire water)
2. Coordinate mechanical services (plant, risers, ventilation, tenant provisions)
3. Coordinate electrical services (supply authority, MSB, metering, tenant capacity)
4. Coordinate fire services (sprinklers, hydrants, hose reels, detection)
5. Coordinate vertical transportation (lift capacity, goods lift, DDA access)
6. Coordinate digital infrastructure, NBN, comms rooms and riser allocation

Coordinate the fire engineer and the access consultant to settle building-code compliance before tender, including any fire-engineered performance solutions and disability-access requirements.

Axis coordinates 2

1. Coordinate fire engineering strategy and performance solutions
2. Coordinate accessibility review against NCC and DDA

Run structured reviews before tender goes out: a buildability workshop where a builder or early-contractor partner is engaged, a clash review at which the services engineers and architect walk the coordinated design and resolve conflicts on record, and a value management session that prices options to bring cost back toward budget without cutting what the design has to deliver.

Axis does it 2 · Axis at the builder interface 1 · Axis coordinates 1

1. Run buildability workshop with builder or ECI contractor
2. Run services clash review workshop
3. Run value management workshop before tender issue
4. Prepare a constructability report at feasibility/concept stage (build sequence risks, access, crane and services constraints)

Set the design freeze date and put a change control process in place so late changes are priced and approved rather than quietly absorbed.

Axis does it 2

1. Confirm design freeze date and change control process
2. Issue design development report to client

Engage and manage a quantity surveyor on the client's behalf and coordinate formal cost plans at design development stage and pre-tender, including escalation allowances and market testing assumptions.

Axis coordinates 4

1. Appoint and manage quantity surveyor
2. Prepare cost plan at design development stage
3. Prepare pre-tender estimate
4. Prepare escalation allowance and market testing assumptions

Review every design change against the current cost plan and maintain a register of value-management options ready to deploy if the budget comes under pressure.

Axis does it 4

1. Prepare value-management options register
2. Review design changes against cost plan
3. Prepare procurement packaging cost comparison
4. Prepare lifecycle cost comparisons (capital versus operational) for the major design options before design freeze

Build the commercial control framework the project will run under: the cost code structure, the variation approval protocol, the contingency drawdown protocol and the register of provisional sums and prime cost allowances.

Axis does it 4

1. Prepare cost code structure
2. Prepare variation approval protocol
3. Prepare contingency drawdown protocol
4. Prepare provisional sum and PC allowance register

Design the monthly cost report and build the commercial dashboard that shows budget, commitments, spend and forecast final cost on one page.

Axis does it 3

1. Prepare monthly cost report format
2. Prepare commercial dashboard for client reporting
3. Advise client on cost-to-complete at each stage gate

Prepare the financing milestone cashflow, the drawdown curve and a monthly funding requirement forecast, so the client and their financier can see, month by month, when money will be needed and how much.

Axis does it 3 · Axis coordinates 1

1. Prepare financing milestone cashflow forecast
2. Prepare cashflow curve for funder drawdowns
3. Prepare monthly funding requirement forecast
4. Align drawdown certification with funder QS requirements

Maintain a live register of the tripartite agreement's obligations — step-in rights, notice requirements and reporting duties — built from the client's legal advice on the deed, together with a register of funder consent triggers, so any variation or extension of time that crosses a consent threshold is flagged to the client and the financier before it goes for approval..

Axis coordinates 1 · Axis does it 1

1. Maintain tripartite agreement obligations register (step-in rights, notices)
2. Maintain funder consent trigger register (variation/EOT thresholds)

Support the raising of the project's debt: lender information packs assembled from the live feasibility and programme, facility term sheets compared on like terms, and lender selection supported through to credit approval.

Axis does it 1

1. Support finance structuring and lender procurement (information packs, facility term-sheet comparison, lender selection support)

Axis hosts the inspections and prepares the information packs that keep the capital side of the project moving: the financier's quantity surveyor for drawdown certification, valuer inspections, and insurer requirements — compiling the construction information insurers ask for and closing out their inspection conditions.

Axis does it 4

1. Coordinate financier QS inspections
2. Coordinate valuer inspections and information packs
3. Coordinate investor reporting inputs
4. Coordinate insurer requirements

Assess the procurement routes open to the project — design-and-construct, construct-only, early contractor involvement and managed forms — and prepare a recommended contract model and risk allocation that fits the design status, budget and funding conditions.

Axis does it 5

1. Prepare procurement strategy paper (D&C, construct-only, ECI, MC, CM)
2. Prepare recommended contract model and risk allocation
3. Prepare tender list and prequalification criteria
4. Issue EOI to shortlisted contractors if required
5. Assess contractor licences, capability, comparables and financial standing

Prepare the complete tender package: the tender documents, returnable schedules and a tender programme that gives builders enough time to price the project properly.

Axis does it 3 · Axis coordinates 1

1. Prepare tender programme
2. Prepare tender documents and returnable schedules
3. Coordinate tender drawings and specification issue
4. Prepare the staging plan and delivery methodology statement for tender (stages, sequencing, site logistics)

Run the live tender from issue to close.

Axis does it 3 · Axis at the builder interface 2 · Axis coordinates 1

1. Coordinate tender addenda and clarification process
2. Chair tender briefing meeting
3. Coordinate contractor site inspections
4. Maintain tender query register
5. Maintain tender addendum register
6. Coordinate tender close and probity record

Assess every returned tender line by line: exclusions, qualifications and departures.

Axis does it 6 · Axis coordinates 2

1. Prepare tender comparison spreadsheet
2. Assess tender exclusions, qualifications and departures
3. Assess contractor programme and methodology
4. Assess preliminaries, margin, provisional sums and escalation
5. Assess subcontractor coverage and market depth
6. Coordinate QS tender review
7. Coordinate consultant technical tender review
8. Conduct tender interviews

Prepare post-tender clarification questions, negotiate the preferred builder's offer on price, programme, departures and value-management items, and produce a tender recommendation report stating which builder to appoint, at what price and on what conditions.

Axis does it 2 · Axis at the builder interface 1 · Your decision 1

1. Prepare post-tender clarification questions
2. Negotiate preferred contractor offer
3. Prepare tender recommendation report
4. Obtain client approval to proceed to contract

Determine the contract form — Australian Standard or amended — and define the commercial positions the contract must carry: security, retention and bank guarantees.

Axis does it 7 · Axis coordinates 1

1. Coordinate legal review of construction contract
2. Confirm Australian Standard or bespoke contract form
3. Confirm special conditions, security, retention and bank guarantees
4. Confirm liquidated damages, EOT regime and delay notice requirements
5. Confirm insurance certificates and currency
6. Confirm builder registration, licences and insurances
7. Confirm superintendent appointment and role boundaries
8. Coordinate contract execution

Before the builder takes the site, review the builder's construction programme, procurement schedule and long-lead strategy, site logistics plan, safety, environmental and quality management plans including inspection and test plans, and the community and neighbour communication plan — and coordinate the site possession protocol.

Axis at the builder interface 8 · Axis does it 1

1. Coordinate site possession protocol
2. Review builder construction programme
3. Review builder procurement schedule and long-lead strategy
4. Review builder site logistics plan
5. Review builder WHS/OHS management plan
6. Review environmental management plan
7. Review quality management plan and ITPs
8. Review community and neighbour communication plan
9. Prepare pre-construction readiness report

Axis acts as the client's representative on site through construction: we chair weekly site meetings, run fortnightly consultant coordination sessions, and inspect the works regularly.

Axis does it 8

1. Chair weekly site meetings
2. Chair fortnightly consultant coordination meetings
3. Undertake regular site inspections
4. Monitor builder labour and resources
5. Monitor safety compliance and incident reporting
6. Monitor environmental controls: dust, noise, waste, runoff
7. Monitor quality inspections and NCRs
8. Monitor authority inspections and mandatory notification points

Axis monitors delivery against the contract programme: we review the builder's two-week and six-week lookahead programmes, track the critical path and float consumption, and maintain a running position on liquidated damages exposure.

Axis at the builder interface 3 · Axis does it 2 · Axis certifies 1

1. Monitor builder compliance with contract programme
2. Monitor critical path and float consumption
3. Review two-week and six-week lookahead programmes
4. Review delay notices and EOT claims
5. Coordinate superintendent assessment of EOTs
6. Monitor liquidated damages exposure

Axis manages the flow of technical information between the builder and the design team during construction: requests for information are monitored against response deadlines, and shop drawings, samples and material approvals are tracked through registers so nothing sits unactioned.

Axis does it 3 · Axis at the builder interface 1 · Axis coordinates 1

1. Review RFIs and ensure timely consultant responses
2. Monitor shop drawing register and approvals
3. Monitor samples and material approval register
4. Monitor procurement register and long-lead items
5. Manage design changes during construction

Axis administers the commercial side of the building contract.

Axis does it 3 · Axis at the builder interface 2 · Axis certifies 1

1. Review monthly progress claims
2. Coordinate payment certificate process
3. Review variations and cost substantiation
4. Maintain variation register
5. Maintain contingency register
6. Assess the builder's value-engineering proposals during construction against cost, programme, compliance and warranty, and record the decision

Axis runs the statutory payment clock on the construction contract from award to final account.

Axis does it 5 · Axis coordinates 2 · Axis certifies 1

1. Confirm security-of-payment regime applicability and excluded-contract check
2. Map statutory payment claim/schedule timeframes into contract admin calendar
3. Diarise payment schedule response deadlines with automated alerts
4. Issue payment schedule within statutory timeframe for every claim received
5. Maintain SOPA claim/schedule register with dated service evidence
6. Brief client on liability exposure where a payment schedule is not served
7. Manage adjudication application/response process if triggered
8. Track reference dates and excluded/claimable amounts under the Act

Axis takes the superintendent role under the building contract and manages the dual role openly.

Axis does it 2 · Axis coordinates 1 · Axis certifies 1

1. Execute superintendent delegation deed separating certifying vs agency functions
2. Maintain dual-role conflict register; document impartial assessments
3. Define PM-advocacy vs superintendent-certification communication protocol
4. Apply independent review protocol for contested EOT/variation certifications

Axis chairs the monthly project control group and produces the monthly report set — cost, programme, risk and an executive summary — giving the client one clear picture of position, forecast to complete and open issues.

Axis does it 6

1. Chair project control group meetings
2. Prepare monthly cost report
3. Prepare monthly programme report
4. Prepare monthly risk report
5. Prepare monthly executive report
6. Manage client decision deadlines

Separate from project cost reporting, Axis reports its own management performance to the client every month against a measure set agreed at engagement: response turnaround, decision latency, cost variance and payment claim compliance.

Axis does it 3

1. Define PM KPI set: turnaround, decision latency, cost variance, claim response compliance
2. Produce monthly weighted KPI dashboard
3. Run quarterly KPI review with corrective actions

Coordinate the tenancy split strategy and the boundary between landlord works and tenant fitout, driving the architect's documentation from the leasing requirements, so the shell the builder prices matches the deals the leasing campaign is doing.

Axis coordinates 6

1. Coordinate end-of-trip facilities, bike parking and amenities
2. Coordinate waste room sizing, truck access, bin paths and wash-down
3. Coordinate signage, wayfinding and address strategy
4. Coordinate security, CCTV, access control and intercom strategy
5. Coordinate tenancy split strategy and future flexibility
6. Coordinate warm/cold shell and landlord fitout scope boundaries

Axis prepares tenancy delivery briefs and coordinates committed tenants' fitout requirements with the builder, so tenant works land inside the construction programme rather than after it.

Axis does it 2 · Axis coordinates 1

1. Coordinate tenant requirements and tenancy delivery briefs
2. Coordinate operating model inputs: waste, security, cleaning, maintenance
3. Coordinate building manager onboarding requirements

Take the furniture, fittings and equipment from a requirements brief and budget through a master item list and specifications, supplier options and procurement with cost-and-gap analysis, approvals and quality control, installation coordinated into the builder's commissioning programme, and handover into the asset register with warranties and whole-of-life assessments — so the fit-out lands with the building instead of after it..

Axis does it 4 · Axis coordinates 1 · Axis at the builder interface 1

1. Prepare the FF&E requirements brief and budget with the client (scope, quality tiers, whole-of-life basis)
2. Prepare the FF&E master item list and detailed specifications, tied to the design and the asset register
3. Tender and procure FF&E items: supplier options, cost and gap analysis against budget, value engineering of alternatives
4. Manage FF&E approvals, samples and quality control against the specifications
5. Coordinate FF&E installation logistics with the builder and the commissioning programme
6. Hand over FF&E to the asset register with warranties and whole-of-life assessments

Keep the revenue side moving with the build: sales and leasing agents briefed from live project data, campaign milestones aligned to the programme, and marketing claims kept consistent with what the project record actually supports.

Axis does it 2

1. Coordinate leasing team information requests
2. Coordinate sales and marketing activities (agents briefed from live project data, campaign milestones aligned to programme)

Prepare the commissioning strategy and programme for the building's services, then drive the contractor's testing through to certified results — integrated services, fire mode, lifts, generators and switchboards, mechanical balancing, hydraulics, sprinklers and detection — witnessing tests and holding the contractor to the programme until testing is complete and the results are certified..

Axis at the builder interface 9 · Axis does it 1

1. Prepare commissioning strategy and programme
2. Coordinate services commissioning meetings
3. Coordinate commissioning method statements and test sheets
4. Coordinate integrated services testing
5. Coordinate fire mode testing
6. Coordinate lift commissioning
7. Coordinate generator, switchboard and metering testing
8. Coordinate mechanical balancing and air/water testing
9. Coordinate hydraulic pressure and sanitary testing
10. Coordinate sprinkler, hydrant, detection and EWIS certification

Conduct pre-completion defects inspections, bring the design consultants through for their own inspections, and manage the builder's rectification programme, then arrange and run the practical completion inspection.

Axis does it 2 · Axis at the builder interface 2 · Axis coordinates 1 · Axis certifies 1

1. Coordinate pre-PC defects inspections
2. Coordinate consultant defects inspections
3. Coordinate builder defects rectification programme
4. Coordinate practical completion inspection
5. Coordinate superintendent PC recommendation
6. Prepare PC report to client

Collect and verify everything needed to run the building — as-built drawings, operation and maintenance manuals, the asset and warranty registers, spare parts and attic stock, keys and access credentials — then run an operational readiness check and have the builder's specialist trades train your building manager before occupation.

Axis at the builder interface 6 · Axis does it 3

1. Coordinate as-built drawings collection
2. Coordinate O&M manuals
3. Coordinate asset register and warranty register
4. Coordinate spare parts and attic stock handover
5. Coordinate training for building manager and FM team
6. Coordinate handover of keys, fobs, access cards and security codes
7. Coordinate tenant access and staged occupation plan
8. Coordinate operational readiness checklist
9. Confirm insurance transition from construction to operational phase

Maintain the defects register through the defects liability period and run the 30-day, three-month, six-month and twelve-month reviews.

Axis does it 7 · Axis at the builder interface 3

1. Prepare DLP management plan
2. Maintain defects register during DLP
3. Coordinate 30-day defects review
4. Coordinate 3-month defects review
5. Coordinate 6-month defects review
6. Coordinate 12-month defects review
7. Monitor urgent defect response times
8. Coordinate warranty claims and supplier responses
9. Coordinate seasonal commissioning review
10. Coordinate tenant feedback and operational defect logging

Assess the builder's final variation submissions and negotiate the final account with the builder alongside the quantity surveyor — most project management appointments end at practical completion, and this service keeps you represented through the period where cost disputes are actually decided.

Axis at the builder interface 3 · Axis certifies 1

1. Review final variation submissions
2. Negotiate final account with builder and QS
3. Coordinate release of retention or bank guarantees
4. Coordinate final certificates and compliance documentation

Produce the final cost report and a close-out report recording what the project cost against budget, how it ran and what should carry into your next project, then hand over the complete project record — final as-built drawings, updated operation and maintenance manuals and the full document archive — as one organised set..

Axis does it 4 · Axis at the builder interface 2

1. Coordinate final O&M manual updates
2. Coordinate final as-built drawing updates
3. Prepare final cost report
4. Prepare lessons learned report
5. Archive project documents
6. Prepare final client close-out report

Coordinate the end-game so completions land in the right order: purchaser settlements, financier discharge and owners-corporation handover sequenced against practical completion and title, with every party working from the same dates.

Axis does it 1

1. Coordinate settlements (purchaser, financier and owners-corporation sequencing, discharge and handover alignment)

Run the joint venture's operating rhythm so partners decide on time and fall out never starts by accident: the decision and reporting protocol executed to its cadence, and a live obligations register tracking each party's contributions, funding priorities and the triggers that matter — defaults, exits, dilution.

Axis does it 2

1. Run the joint-venture decision and reporting protocol (partner approvals, information rights, meeting cadence)
2. Maintain the JV agreement obligations register (contributions, funding priorities, default and exit triggers)

Act for the financier, not the owner: review cost-to-complete, programme and the contract position before the first drawdown.

Axis does it 3 · Axis certifies 2

1. Review the project's cost-to-complete, programme and contract position before the first drawdown, and report to the financier
2. Certify each drawdown claim against works in place, cost-to-complete and the facility's conditions
3. Report monthly to the financier on cost, programme, variations and risks to the facility
4. Assess variations, extensions of time and scope changes for their effect on the facility and the completion date
5. Review practical completion and the final drawdown, and confirm the release conditions for the financier

Sit between the parties as the independent certifier: the appointment, protocol and information rights settled with everyone by deed.

Axis does it 2 · Axis certifies 2

1. Settle the certifier's appointment, protocol and information rights with all parties (deed, timeframes, records)
2. Certify milestones, completion stages and practical completion against the contract criteria, with written reasons
3. Determine referred claims, extensions of time and disputed variations independently, with written reasons
4. Maintain the certification record: every determination, its reasons and the evidence relied on